Accounting Mgr.



Advert ID




Job Type




Salary Range

USD25.00-35.00 per year

No. of Openings


Branch Information

Capitola, CA - (USA) 2001 A 40th Ave CA Capitola , CA 95010



Job Description

Accounts Payable

* Approve vendor invoices, verifying coding and all supporting documentation is matched.

* Maintain ongoing reconciliation of accounts payable subsidiary ledgers.

* Maintains fixed assets and prepaid expense schedules

* Obtain competitively priced bids for food and supply purchases for all programs of Second Harvest as

determined by the Operations and Program departments.

* Produce 1099-Misc forms each January. Maintain vendor records, including acquiring W-9s from all

vendors and contacting those who do not comply, as these are needed to determine which vendors

qualify for 1099-Misc income forms.

Accounts Receivable

* Reconciliation of accounts/grants receivable subsidiary ledgers.

* Ensure contract and foundation billings are processed in a timely manner by providing supporting

documentation to grants.

* Approves deposits. Ensure that deposits to the bank are made no less than weekly.

* Assist in entering donations into CRM when needed.

* Reconciliation of Donor Giving Platforms (Network For Good, Classy) with CRM and ERP

* Work with agencies on any issues or discrepancies.

* Assist, as needed, with opening mail; ensuring that all mail, checks, and cash are processed in dual

custody by at least two unrelated persons. All batches should be totaled, verified and signed off by two

of the persons working them.

* Reconcile accounting system to donor/donation tracking system on a monthly basis.

Accounting Duties

* Assist with monthly, quarterly and year-end closings by ensuring the balance sheet is properly


* Maintain the General Ledger and subsidiary ledgers as necessary to back up entries to the GL.

* Maintain gift card records and documents and reconcile monthly.

* Maintain vehicle and organization registration schedules and contract renewal schedules.

* Maintain vehicle and equipment schedules, fixed asset schedules, and depreciation schedules. Make

monthly and reconciled fiscal year-end depreciation General Ledger entries.

* Assure tidiness of work area and organization of assigned area of responsibility.

* Assist clients and co-workers, both on the phone and in person, in a professional manner.

Payroll Duties

* Review and correct timecards in electronic timecard system.

* Process payroll and review to insure correctness.

* Maintain payroll records, including paid time off, and workers compensation.

* Prepare journal entries to post payroll and related expenses to the General Ledger.

* Cross-train with Human Resources to provide backup for new hire processes, and other HR functions.


Education, Training & Experience

Degree in Accounting or related field, plus 7-10 years job-related work experience.

Knowledge, Skills & Abilities

* Good interpersonal communication skills with the ability to communicate effectively and respectfully

with people from different racial, ethnic and cultural groups and from different backgrounds and


* General knowledge of law, regulation, contractual requirements of governing non-profit functions and


* Competence in the use of fund accounting methodology for development and maintenance of

operating budgets and other fiscal controls.

* Ability to apply principles of business finance and generally accepted account principles in a non-profit


* Strong proficiency with Microsoft Excel must know how to use vLookup and Pivot Tables.