Job Description
Position Summary:
This position is responsible for the Accounts Payable department to look after payment transactions and the financial commitments of our company. Should be able to maintain ledgers, oversee tax-related processes, maintain spreadsheets and database of valuable information, and uphold the company's policies and image with vendors and customers.
Primary Responsibilities:
* Manage and supervise the accounts payable department
* Oversee accounting functions such as maintaining the general ledger, accounts payable, accounts receivable and project accounting
* Ensures that systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness
* Ensures that the accounts payable and the company's financial obligations are met efficiently.
* Oversees all tax-related processes, like the 1099 tax forms
* Keep track of the company's financial expenditures, maintain a database and provide reports as and when requested by supervisors
* Oversee all payment transactions such as ACH, wires, paper checks and so on
* Will be in charge of data entry, validation, and processing of various types of invoices like general overhead, subcontractor, and employee travel reimbursements
* Keeps track of the status of all transactions taking place within the company and external vendors and contractors
* Standardize procedures to generate efficiency in-house and create internal templates to be used by the company
* Be active on the customer service front and be quick and accurate with communication
* Ensure compliance with department policies, internal controls and Sarbanes Oxley (SOX) regulations.
* Assist with internal and external financial statement audits
* Identify opportunities to enhance existing business processes in order to develop new analyses/reports to facilitate operational and financial planning and decision making
* Develop processes and business partner relationships with internal and external groups that will improve the flow of financial information within the company
* Keep current with updates to the industry and regulatory environments
* Liaise with financial system software administrators and provide system support to end users
* Special projects as needed and other duties as assigned
Education and Qualifications:
* Minimum of bachelor's degree in accounting or business.
* Minimum five or more years related business experience required; ten or more years preferred.
* Supervisory experience required.
* Experience with Microsoft Dynamics D365 accounting system preferred.
* Proficiency in Microsoft Office, advanced Excel experience required.
* Knowledge of federal and state financial regulations and understanding of generally accepted accounting principles (GAAP) required.
* Must be detail-oriented, strong analytical skills, highly motivated and team-oriented individual.
* Flexible to work extra hours during peak periods.
* Excellent professional written and verbal communication and interpersonal skills required.
* Ability to prioritize assignments, deal with interruptions, and meet deadlines in a fast paced and growth-oriented environment.