Administrative Assistant (Housing Specialist)


Admin and Secretarial

Advert ID




Job Type




Salary Range

Based on Experience

No. of Openings


Branch Information

Tri-Cities, WA - (USA) 3321 West Kennewick Avenue Suite 220 WA Kennewick , WA 99336-2957



Job Description



* Determine HCV/Section 8, Public Housing, and Affordable Apartments eligibility; calculate rents for admission, interim, annual, and special re-examinations. Review applications for completion and conduct reference checks. Contact applicants for further information regarding admissions and continued assistance.

* Brief applicants to explain program requirements regarding local and Federal policies for admissions and continued assistance.

* Help families find appropriate housing.

* Prepare and execute leases and supporting documents. Verify participant supplied information and enter into software.

* Maintain participant files and records for all HCV/Section 8, Public Housing and Affordable Apartments programs. Verify participant income and family status. Enter supplied participant and/or landlord information into software.

* Review files for program compliance to assure all documentation, information and signatures are current, consistent, complete and accurate as required by HUD and all other applicable local, State and Federal laws.

* Prepare and verify HAP invoice/utility statements. Prepare monthly/annual program utilization reports. Assist in annual review of the Fair Market Rent Study.

* Assure high program usage - i.e., track all vacancies, notify prospective participants of upcoming vacancies, commence lease-up procedures and arrange for program advertisement as needed.

* Compile information and documentation for rent reasonableness data.

* Assist the Intake & Eligibility Specialist in the maintenance of the HCV/Section 8, Public Housing, and Affordable Apartments program waiting lists.


* The ability to interpret and translate (English/Spanish) for staff, tenants, and applicants is required.


Education and Experience:

▪ Minimum of one year of college courses or a degree or not less than two years in related field, or one year of experience in the administration of public housing programs, operations, and activities.

Knowledge Of:

▪ HUD Programs

▪ Administrative procedures, policies, and program regulations as they pertain to HUD HCV/Section 8, Public Housing, and Affordable Apartments programs.

▪ Knowledge of property management and community resources

▪ Fair Housing Law ▪ Washington State Landlord-Tenant Law

▪ Preparation, distribution, and processing of Housing Authority lease(s) and other documentation.

▪ Calculation of annual income eligibility for admissions and continued assistance, unit inspection, occupancy maintenance, mediation techniques, and other responsibilities specified under Essential Job Functions of this job description.

Ability To:

* The ability to interpret and translate (English/Spanish) for staff, tenants, and applicants is required.

▪ Make responsible decisions by utilizing knowledge of the Housing Authority's total operation.

▪ Type and operate computer and other office equipment. Computer usage is essential to performance of duties.

▪ Communicate effectively verbally and in writing.

▪ Be dependable, accurate, and meet deadlines under pressure.

▪ Establish and maintain effective working relationship with other employees, supervisors, and representatives of governmental and public agencies.

▪ Work with little supervision; be self-directed.

▪ Conduct unit inspections and show units using Housing Authority vehicle.

▪ Follow verbal and written directives.

Apply today by submitting a profile at and then call/text (509) 321-4697 or email [email protected]