Job Description
The Engineering Shared Services team is seeking an administrative assistant to support their team of Senior Directors and broadly support the department. Reporting to (or under the direction of) the senior administrative assistant to the VP, the administrative assistant will proactively manage schedules and complete tasks while maintaining a high level of integrity and discretion. The ideal candidate is self-motivated, detail-orientated, organized, and can juggle multiple requests, ensuring their duties are completed accurately and delivered in a high quality and timely manner.
Responsibilities
* Manages Sr. Director schedules and business travel
* Monitors and submits Sr. Director expenses on a monthly basis
* Coordinates department meetings, town halls, and events; prepares supporting agendas and other materials, and takes minutes
* Assists in the employee experience by coordinating employee events and team communications that help foster team engagement
* Assists as a back-up to the VP's assistant
* Other department specific duties as assigned
Skills and Experience
5 plus years of experience in an Admin/Executive Assistant Role
* 1+ years supporting multiple leaders
* Working knowledge of Microsoft Office Outlook, Calendar, PowerPoint, Word, and Excel. Knowledge of SharePoint and other applications a plus.
* Excellent written and verbal communication
* Excellent interpersonal skills
* Ability to apply good judgment in making independent decisions and coordinating information
* Ability to handle and manage multiple priorities and adapt to rapidly changing needs and priorities
* Organizational
* Problem solving