Administrative Assistant


Admin and Secretarial

Advert ID



Yorktown Heights

Job Type




Salary Range

Up to USD23.00 per hour

No. of Openings


Branch Information

White Plains, NY - (USA) 50 Main Street Annex Suite 185 NY White Plains , NY 10606



Job Description

Exec Admin Asst

They must have at least 3-5 years of EAA experience.

This is a full time, 40 hours per week position, Monday-Friday from 8:30-5pm w/ a ½ hour lunch.

Currently they need to work on site 2-3 days per week and at home the other 2-3 days per week, but this could go to full time on site in the future.


Supplier assistants hired into these positions require a High School Diploma or GED (prefer College degree), strong verbal and written English communication skills and fluent in the English language. We prefer the assistants hired to have post high school education. Should have 5+ years of EAA experience. Supplier Assistants hired into these positions must come on board with the required skills defined and outlined in this description.

1. Position supports executives (VP and above). Could have 2-5 Execs on their desk.

2. Potential candidates must demonstrate professionalism, independent thinking, organization/time management, problem solving, ability to work in a team environment and be proactive.

3. Proficient in leveraging technology, flexible, adaptable, and self-motivated. Has a good understanding of social tools to enhance individual and client productivity, such as Linkedin, Snapchat, Twitter, Communities, etc.

4. Ability to learn quickly and to apply new technologies in the assistant role.

5. Strong technology skills, including, but not limited to Microsoft products (Excel, Powerpoint, Word).

6. Strong communication skills, both written and verbal required to interact with executives and external customers.

7. Good level of judgment, tact, and diplomacy.

8. Strong negotiations skills required to coordinate complex schedules.

9. Able to exercise a high degree of responsiveness and adaptability to changing priorities and/or work schedules.

10. Driven, enthusiastic, and self-motivated.

11. Able to handle dynamic calendar and heavy travel, including global travel, as well as expense reconciliation.

12. Must have the ability to develop an understanding of the executives' organization and communicate effectively.

13. Attendance, punctuality and a strong consistent work ethic are key to ensure continuity with peers and executives supported.

14. Cope with stressors and demands that are associated with the job and/or the work environment.

15. Knowledge of Outlook and Concur a plus.

16. Working knowledge of a MAC helpful.

17. Must be fully vaccinated.