Collections Assistant



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White Plains, NY - (USA) 50 Main Street Annex Suite 185 NY White Plains , NY 10606

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Job Description

Collections Assistant

Part Time Opportunity - 3 Days a Week

Bachelor's degree in art history, museum studies, or a related field with three years of related experience. Advanced degree in a relevant field with two years related experience.

* Provide data entry and updates for catalogue records

* Manage object image files and their integration into the database.

* Assist in monitoring environmental conditions of museum and art storage spaces.

* Periodically assist in preparing condition reports for objects in the collection.

* Assist with scheduled inventories of the collection.

* Occasionally prepare and process loan forms.

* Catalogue and photograph secondary collections and affix numbers to objects at assembled buildings on the estate.

* Facilitate and supervise visits of conservators, photographers, or other contractors working on the collection.

* Ensure that collections, signage, and installation/exhibition spaces are in proper condition for public visitation (May-November).

* Produce labels for the collections (as needed).

* Occasionally assist with the reorganizing and rehousing of collections in storage.

* Provide overall administrative support including filing, invoice processing, monthly expense reports, and acquiring or ordering collections supplies.

* Conduct special tours as requested.

* Facilitate visits of outside researchers.

* Respond to photo/image reproduction requests.

* Assist at special events and programs, especially a seasonal series of learning opportunities for the public.

* Assist in research, development, production and installation of temporary exhibitions

* Perform other related duties as requested by the Manager of Collections and Curatorial Projects.

* Experience with the collections of an historic house or museum. Art handling skills preferred.

* Computer skills/database experience required.