Executive Administrative Asst. $32-$39/hr.


Admin and Secretarial

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Branch Information

Boise, ID - (USA) 1109 West Main Street Suite 230 ID Boise , ID 83702



Job Description

Executive Administrative Assistant - Government & Public Affairs

As an Executive Administrative Assistant, you are accountable to provide support to ensure efficient operation of the team. You will be responsible for coordination of department meetings and appointments (including logistical and travel arrangements), providing general support on matters related to organization and communication as well as the execution of general administrative duties.

The ideal candidate for our Executive Assistant position will have significant experience navigating a complex diverse environment and be comfortable interacting with employees and external stakeholders of all levels. To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality, ability to prioritize and use judgment to manage priorities, handle sensitive information in confidential manner and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries, and information. In addition, a knowledge of the logistics, environment and relationships in the policy environment in DC and globally, supporting domestic and global travel for executives is important.

Key Responsibilities

* Perform a broad range of administrative/clerical duties including preparing reports and agendas that may require compilation, layout, and formatting of various data, composing replies to correspondence, and composing letters, memoranda, or reports in final form.

* Determines nature and appropriate destination of incoming phone calls or electronic mail queries. Providing general support on matters related to organization and communication as well as the execution of general administrative duties.

* Own the executive calendar; Coordinate across business units, customers, and team members meetings and appointments, coordinating summits, Team building, celebration activities, etc., (including logistical and travel arrangements) and provide reminders.

* Arrange executive's domestic and international travel schedule, visas, reservations, etc. Ensure "on the road" time is productive and efficient as well as filing expense reports and ensure timely reimbursement.

* Curious and proactive: interested in the work our team is doing and finds ways to get involved or help, looks ahead in the calendar and finds opportunities to help the team work more efficiently and effectively

* Maintain inventory of departmental supplies and computing resources; Coordinate necessary equipment or facilities repairs or changes

* Support the department's financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc.

* Expert organization: able to manage multiple tasks and competing priorities smoothly, calmly and with positive attitude

Preferred Experience

* 10+ years prior experience supporting a corporate executive in a fast-paced environment

* Prior experience managing complexities of global travel

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.