HR Assistant


Human Resources and Personnel

Advert ID




Job Type




Salary Range

Up to USD19.00/hr

No. of Openings


Branch Information

Tulsa, OK - (USA) 4629 West Kenosha Street OK Broken Arrow , OK 74012



Job Description

HR Assistant needed for a fast pace office in East Tulsa.

M-F 8am to 5pm

$19 hour

Job Overview:

*Responsible for prompt initiation, coordination and communication of the various stages in the staffing work flow while simultaneously processing multiple case files and requests.

*Interface with multiple systems and functional stakeholders, spotting exceptions and potential causes of delay. Initiate timely, appropriate actions throughout processing of each case to ensure expedient, accurate completion and a quality experience to new company employees.

*Utilize the Taleo system Recruiting and Onboarding modules to develop offer letters and accomplish all aspects of the pre-employment phase of company's onboarding program.

*Pre-employment screening: Initiate Background Investigations, screen reports and coordinate issues with HR and legal counsel. Initiate and communicate results of Medical/Drug Screenings. Complete candidate processing in accordance with all screening outcomes.

*Responsible for PeopleSoft new hire data form coding accuracy and verification of Payroll forms.

*Administer, update and further develop the staffing components of our SharePoint team site.

Deliver customer-oriented staffing service interacting with new hires and providing guidance to all levels of HR staff throughout company, while keeping supervision informed of potential escalation issues.

*Evaluate and recommend process improvements as work evolves and as new Taleo Onboarding processes and work flow activities are added.

*This position is responsible for handling confidential personal information. Must have ability to handle and maintain confidential information with professionalism.

*Assist with various projects and perform other duties as assigned by manager.


*Demonstrate strong knowledge of Word, Excel, Outlook and other software

*Ability to quickly learn how to access, update different systems and databases

*Strong attention to detail with excellent administrative skills

Ability to complete tasks within specified timelines and work independently with minimal supervision.