Procurement Project Coordinator



Advert ID



San Antonio

Job Type




Salary Range


No. of Openings


Branch Information

San Antonio, TX - Downtown - (USA) 6243 IH 10 West Suite 110 TX San Antonio , TX 78201



Job Description

Job Description

The Procurement Project Coordinator ("PPC") as part of the Global Procurement Portfolio Management Office (GP PMO) is responsible for supporting the proper execution of Projects as necessary, including: tracking and reporting against defined schedules and budgets, issue/risk identification and mitigation, resource analysis, project prioritization, and related GP PMO activities. This position will also be responsible for maintaining active project plans in MS Project/Excel/SharePoint base applications and will be responsible for helping Procurement associates to learn and adopt these technologies as necessary.

In coordination with and in support of senior Procurement Leader(s), the PPC associate will be responsible for program/portfolio tracking, reporting of program data, providing resource utilization data, confirming compliance to defined schedules and budgets, project prioritization methodology, program governance coordination and assisting in the successful planning & execution of program(s) and projects(s).

* Identifies the baseline of procurement resources and provides data for leaders to optimize utilization across the portfolio of projects

* Conducts periodic briefings / status updates, raises issues or concerns as needed, communicates effectively and efficiently while providing recommendations for corrective actions

* Collaborates with other members of the Procurement PMO team to provide consistent high-quality PMO support to the Procurement function

* Other projects as assigned; may include periodic M&A (Mergers & Acquisitions) activities and other duties as required

* Manages the reporting and tracking of a program(s)/project(s)

* Helps prepare for project reviews, including meeting logistics, documents, etc, as well as completes follow-up notes/actions

* Provides templates and logs to facilitate the communication and confirmation of action completion

* Ensures effective, accurate and timely communication across the team and other functional areas

* Identifies needs and implements solutions to improve tracking, planning and collaboration

* Tracks progress against plan and savings targets; manages the project budget (if applicable)

* Identifies program level risks and alerts project leader of need to mitigate those risks

* Reports project delays and risks of delay; works with project managers as needed in development of action plans to address delays and mitigation plans for at risk phases of the project

* Accountable for communicating program/portfolio status as requested

* Maintains all program level documents and document repositories related to the projects

* Drives efficiencies through discrete internal based projects and process improvements

* Executes small scale projects of low complexity as needed and directed by the assigned Portfolio Manager


* Bachelor's degree in business, finance, engineering or/a related field or relevant experience in lieu

* Minimum 2 years work experience

* Minimum 6 mo - 2 yrs of project or program management exp

* Knowledgeable in project management best practices

* Excellent analytical and problem solving skills with the ability to identify root causes and corrective actions

* Proficiency in using standard project tools (MS Office, MS Project, MS SharePoint)

* Be able to perform basic data analytical functions in Excel such as sort, filter, conditional formatting, manipulate charts, create pivot tables and tables, what-if analysis, etc.