Senior Administrative Assistant

Industry

Admin and Secretarial

Advert ID

USA_617920

Location

Washington DC

Job Type

Contract

Hours

Full-Time

Salary Range

Based on Experience

No. of Openings

1

Branch Information

Washington DC Metro - (USA) 1101 Wilson Boulevard 9th floor VA Arlington , VA 22209

ContactNumber

703-243-7121

Job Description

We are looking for an Administrative Assistant with SAP experience to work at one of Fortune's Most Admired Companies..



Duration: 6 months



WHAT'S THE JOB -

The job responsibilities include but are not limited to the following:

Administrative Responsibilities:

* Manages executive's time based on understanding of business priorities and other key variables. Proactively scheduling meetings and organizing priorities, addresses scheduling conflicts, sets and maintains schedule of appointments and meetings. Keeps executives "on schedule."

* Creates and monitor expenses against Purchase Orders (PO) according with request from budget owners, serving as a bridge with external vendors and internal accounts/receivable teams.

* Coordinate, schedule and manage key meetings, events and conferences, to include the arrangement of meetings, room reservations, meals/refreshments, logistics and travel.

* Coordinate travel arrangements, prepare itineraries, secure air/ground travel and hotel accommodations. Ensure proper documents are obtained for international travel and. coordinate with overseas officers on logistical details.

* Responsible for daily office operations: Responds to general inquiries, manages incoming requests and communications, and maintains office efficiency and handles unforeseen situations.

* Complete ad-hoc projects and other duties as assigned.

Presentation and Spreadsheet Development:

* Creates business presentations in Microsoft PowerPoint (charts, graphs, etc).

* Creates and manages business spreadsheets in Microsoft Excel (budgets, distribution lists, birthdays, anniversaries).

Liaison:

* Serves as liaison with other c-suite executives, business leaders, direct reports, employees and external stakeholders. Maintains confidential nature of communications. Meet with direct reports as needed to discuss priorities and business projects.





REQUIREMENTS AND MINIMUM EDUCATION LEVEL

* High School Diploma, Bachelor's degree preferred.

* Minimum of 5 years of related experience required having worked in an executive assistant role.

* Advance proficiency in Microsoft Office.

* Ability to communicate effectively and professionally.



EXPERIENCE

* Minimum of three to five years of administrative experience required.

* Experience in a corporate environment for a Global organization preferred.



SKILLS

Understands and has the ability to learn the role and responsibilities of the position, including:

* Exercise and maintain a high degree of confidentiality.

* Demonstrates professional judgment and discretion.

* Use of excellent time management and interpersonal skills.

* Candidate must have strong computer skills, proficient in the use of Microsoft Office programs including Outlook, Word, Excel, PowerPoint & Visio.

* Computer skills: Proficiency in Excel, Power Point, and Word.

* Knowledge of SAP would be an added advantage.



WHAT'S IN IT FOR YOU -



Manpower Benefits

Medical - Dental - 401K

Free Training

Earned paid sick leave

Earned paid holiday



For Immediate consideration - please submit your resume.