Executive Assistant

Industry

Admin and Secretarial

Advert ID

USA_385800

Location

San Jose

Job Type

Contract

Hours

Full-Time

Salary Range

USD25/hr

No. of Openings

1

Branch Information

Silicon Valley, CA - (USA) 2960 Stevens Creek Blvd CA San Jose , CA - 95128 Phone : 408-241-4900

ContactNumber

408-241-4900

Job Description

Title: Executive Assistant
Pay $52K+ based on experience
Require 3+ year of Executive Assistant experience

General Purpose:
Responsible for providing advanced, diversified and confidential administrative support to a grade 35 VP or higher level executive.

Principle Accountability's:
* Prioritizes, schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements.
* Composes and may initiate routine or non-routine correspondence and memoranda.
* Handles details of a highly confidential and critical nature.
* Prepares presentation materials, including those for board of director meetings.
* Makes high-level contacts of a sensitive nature inside and outside the company with customers, vendors, visitors & other dignitaries.
* Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
* Screens telephone calls and visitors, and resolves routine and complex inquiries.
* Conducts research, and compiles and types statistical reports.
* Maintains key distribution and contact lists.
* Handles administrative functions including budgets, bill paying and monitoring, ordering and maintaining supplies/equipment.
* Operates a personal computer and applies advanced skills in using appropriate software packages.
* Assists in the planning and execution of logistics for company meetings, special events, and other promotional events.
* Assists in food and beverage selection as well as makes arrangements for audio-visual, transportation and other services.
* Keeps track of all expenses and assists in conducting reconciliation and preparing reports on activities costs.
* Responds to inquiries received through phone, mail and/or face-to-face contact with customers and prospects about the company's products and services by according to standard scripts and procedures.
* May provide administrative support to groups/departments reporting to the executive.

Note: This job description reflects essential functions, it does not prescribe or restrict the number or types of tasks that may be assigned or reassigned during the conduct of business.

Education / Experience Typically requires a Bachelor's degree or a combination of equivalent experience and education. Typically requires at least 2-5 years of experience as an executive assistant. Same as grade 23. Typically requires 5+ years of experience as an executive assistant. Same as grade 23. Typically requires a minimum of 10 years of experience in business and/or administration
Certificates, Licenses, Registrations Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries.
Decision Making / Discretion Makes guided or scenario based decisions requiring management approval. Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
Supervision / Leadership Works under limited supervision. Relies on experience and judgment to plan and accomplish assigned tasks and goals. Same as grade 23. Normally receives no instructions and in some cases may direct the work of others.