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Executive Assistant



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Branch Information

Bethesda, MD - (USA) 4800 Hampden Lane Suite 200 MD Bethesda , MD - 20814 Phone : 301-215-6346



Job Description

Executive Assistants -

Skill sets will include but not limited to:

Concur use for travel arrangements - local and international travel

SAP or Oracle systems for Purchase Order and invoice processing

Strong Calendar management skills - for complex calendars

In addition to the below


o Partner with business leaders and their teams to understand Business strategy, products, processes, and systems and to support the day to day operations of your department

o Gain an understanding of key business initiatives and anticipate the future needs of their team. Based on independent knowledge and understanding, draft agendas, presentations, meeting materials as requested.

o Collaborate with other Business Services Associates and functional areas (Travel, Finance, IT, Contract Administration, etc) to identify opportunities to streamline work-flows, to prioritize key business activities and develop solutions

o Develop and maintain strong, credible relationships across business units and deliver business results

o Respond to changing situations and encourage and help others to do the same

o Manage conflicting priorities and be comfortable in a fast paced environment

o Independently resolve moderately complex problems and issues under general supervision using appropriate judgment, discretion, and knowledge

o Manage all operational detail and issues independently-take ownership for completion

o Assist in complex project coordination and support departmental initiatives

o Manage complicated business calendars in Outlook

o Maintain confidential records and files

o Prepare agendas, presentations, handouts, and other written materials for distribution at meetings

o Manage meetings with internal and external customers (scheduling, meeting invites, prepare agendas and collect and distribute materials for meetings, assist in writing meeting minutes, etc)

o Manage complex travel schedules-both domestic and international. Completes expense reports

o 1. Take care of daily office operation while business partner is away from the office (liaison work between business partner and office leasing company)

2. Processing monthly expense report from department

3. Miscellaneous liaison work between business partner and departments (finance, HR, legal, IT, etc.)

4. Arranging meeting venues,

 Experience working in the pharmaceutical industry preferred

 Proactive and Strategic thinker

 Able to make independent and high quality decisions

 Strong business acumen (know all aspects of the company and business including the various programs and personnel to ensure efficient operations)

 Tech savvy, computer skills

 Exceptional oral and written communications skills

Plan, direct, or coordinate supportive services of an organization, such as record-keeping, mail distribution, telephone operator/receptionist, and other office support services. May oversee facilities planning and maintenance and custodial operations. May also supervise and coordinate the activities of clerical and administrative support workers. Alternate job titles include: Office Manager, Administrative Coordinator, Administrative Officer, Administrative Manager, Administrative Specialist, Administrator, Business Administrator

If interested you may call 301-215-6346 ext. 70308 to arrange an interview.