Filing Administrator

Industry

Admin and Secretarial

Advert ID

CAN_390773

Location

Edmonton

Job Type

Contract

Hours

Full-Time

Salary Range

No. of Openings

1

Branch Information

Edmonton, AB - (CAN) 10031 101 Street AB Edmonton , AB - T5J 0H9 Phone : 780-420-0110

ContactNumber

780-420-0110

Job Description

Filing Administrator
With over 60 years of experience in the Alberta marketplace, Manpower specializes in matching great talent with great companies. In tandem with our client, Manpower is seeking a Filing Administrator, to fulfill a temporary contract in Edmonton.

In this role you will:
* Add new material to file records, and create new records as needed
* Assign and record identification numbers/ codes in order to index materials for filing
* Eliminate outdated/ unnecessary materials, destroying or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements
* Enter document identification codes into systems in order to determine document retrieval locations
* Find and retrieve information from files in response to requests
* Keep records of materials filed or removed, using logbooks or computers
* Modify and improve filing systems, or implement new filing systems
* Perform inspections of materials or files in order to ensure correct placement, legibility, and proper condition
* Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information
* Scan or read incoming materials in order to determine how and where they should be classified or filed
* Sort or classify information according to guidelines such as content, purpose, or chronological, alphabetical, or numerical order
* Track materials removed from files in order to ensure that borrowed files are returned
* Convert documents to films for storage on microforms such as microfilm or microfiche
* Design forms related to filing systems
* Gather materials to be filed from departments and employees
* Operate mechanized files that rotate to bring needed records to a particular location
* Perform general office duties such as typing, operating office machines, and sorting mail
* Retrieve documents stored in microfilm or microfiche and place them in viewers for reading
* Other duties as required

To be successful in this role, you will have:
* Previous filing/office experience required
* High school diploma required
* Proficient in Microsoft Office Suite
* Hands-on experience with office equipment (e.g. fax machines and printers)
* Professional attitude and appearance
* Excellent organizational skills
* Excellent written and verbal communication skills
* Ability to be resourceful and proactive when issues arise
* Multitasking and time-management skills, with the ability to prioritize tasks

In addition to gaining valuable experience with industry leading companies, Manpower rewards associates with:
* Medical, Dental, and Life Insurance benefits
* Vacation and General Holiday Pay
* Weekly pay via direct deposit
* Complimentary access to Manpower's online university (over 5000 courses powered by
Skillsoft)
* Referral bonus program

Please apply online and/ or create and manage your profile at www.manpowerab.com. Alternatively, you can email edmonton.ab@manpower.com or contact us at 780.420.0110 and ask for our Office Team.

Manpower would like to thank all applicants for their interest; however, due to the number of individuals applying to positions at Manpower, only successful applicants will be contacted. All other resumes will be retained for future opportunities.

To learn more about the changing world of work, please visit our website at www.manpowerab.com, follow us on Twitter @ManpowerAB, and like Manpower Alberta on Facebook.