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Executive Administrative Assistant


Logistics Distribution and Supply Chain

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Branch Information

Reading, PA - (USA) 3564 Penn Avenue Suite 6 Spring Market Shopping Center PA Sinking Spring , PA - 19608 Phone : 610-678-1701



Job Description

You're a major multi-tasker a people person. You love the adrenaline rush that comes with meeting tight deadlines. You have 4 plus years of experience in an office environment supporting executive's with daily administrative responsibilities. You're a whiz with Microsoft Office Suites. Your day will be varied, fast paced and never dull. You have a can-do attitude; a stay-on-top-of-it approach. You're the type of person who is engaging and compelled to keep things running smoothly; read on!


*Coordinate, support and provide assistance for all aspects of the department administrative processes, including meeting scheduling, incoming calls, associate requests, mail distribution, attendance reports, etc., as requested, and ensuring accurate and timely follow-up.

*Organize and input data for assigned processes, such as unemployment claim processing, department organizational charts, equipment inventory, and name/phone contact list for the department.

*Provide reception desk coverage during breaks and lunches, and coordinate additional reception desk coverage.

*Compile and monitor the daily schedules and coordinate travel for VP and all direct reports, including meeting coordination, catering, maintaining calendar of events, manage project deadlines and agendas. Review incoming correspondence for important dates, establish diary follow-up, compose response letters and assist with emails, calls, and other correspondence.

*Create and format ad hoc and routine reports, presentations, spreadsheet projects, etc. as requested. (Strong PowerPoint and graphics experience is a plus.)

*Process and track invoices (Recruitment & Background Screening, AS400 invoice research & review), communicate efficiently with third-party vendors and assist them with requests. Creating and auditing travel and expense reports for the department, run invoice reports upon request.

*Provide backup phone coverage, taking written messages for department heads upon request

Tell us why you're the right person. Apply today for prompt consideration!