This Job no longer available

Administrative Assistant


Admin and Secretarial

Advert ID



Santa Clara

Job Type




Salary Range


No. of Openings


Branch Information

Silicon Valley, CA - (USA) 2960 Stevens Creek Blvd CA San Jose , CA - 95128 Phone : 408-241-4900



Job Description

Administrative Assistant - Contract Position

Provide administrative support to SVP and CTO of the Silicon Valley Lab, and for other senior members as assigned by the team head, including, but not limited to:

Principal Duties and Responsibilities:

* Assistant support for executives and team members such as scheduling meetings, travel reservations for domestic and international travel and event coordination.

* Basic administrative support such as EP requesting, expense filing, vouchering and asset registration.

* Responsible for limited level of managerial support for CFO office and Legal dept. the tasks are related to budget planning, periodic forecasting, asset management and legal document

* Scheduling meetings and Calendaring service for executives

* Vouchering and filing expense through corporate system (GEVS)

* Registering asset on corporate system (GERP)

* Requesting asset or sample to WASP (US R&D Asset management system)

* Annual Budget planning - Supporting to gather big items and rationale from team leaders with guides and templates that are provided by CFO office

* Monthly forecasting - collecting and compiling major expenses and events with guides and templates that are provided by CFO office

* Supporting audits - Preparation and coordination for asset survey and internal expense audit with CFO office's guide.

* Supporting legal documentation - registering contracts, agreements and NDAs into the legal system

* Providing basic level consultation for team members' requests about budget and policy

* Supporting other duties from CTO HQ and US SSC as assigned on as needed basis.

Position Requirements

* Bachelor's degree in a Business related field preferred along with 3+ yrs. administrative support experience required.

* Excellent English written and oral communication skills.

* Familiarity with Microsoft Office Suite and tools such as Excel, Word, PowerPoint, Outlook.

* Must be a self-starter and show initiative to identify and resolve issues.

* Ability to multi-task, and prioritize among several frequently changing assignments.

* Previous finance or accounting administrative support experience is a plus.

* Previous experience supporting senior managers or executives.