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Administrative Assistant

Industry

Admin and Secretarial

Advert ID

USA_400763

Location

Hauppauge

Job Type

Contract

Hours

Full-Time

Salary Range

No. of Openings

1

Branch Information

Manpower CORE 100 Manpower Place , WI - 53212 Phone : 414-982-1960

ContactNumber

414-982-1960

Job Description

Requisition # 8281



Operations Administrative Assistant

Qualifications:



Minimum 3 years experience in administrative assistant position.

Experience in extreme multi-tasking and prioritization a must.

Proficiency in MS Office Suite, Outlook, and Oracle based software (would be nice to have) + general PC knowledge.

Basic knowledge of accounting/bookkeeping.

Excellent written & verbal communication skills.



Responsibilities:



Responsibilities include but are not limited to:

Assisting the management team in day-to-day general office duties

Uploading and Maintaining Projects and Contracts via Job Design/ BBI

Includes change orders, releasing equipment, filing

Certificates of Insurance

Warranty Letters

Handling customer/ contract disputes as needed

Maintaining EC/GC Relationships, including quarterly visits

Processing of all district Accounts Payable

Create general office purchase orders and maintain tracking

Includes Sub Contractor Maintenance

Office Supplies

Expenses and New Vendor Requests

Sales Support

District Sales Team Admin

Project/ Forecast tracking o

Schedules

Reception Duties

Provide back-up in other departments during employee absences.

Perform other duties as directed and deemed necessary.



35 Arkay Drive -- Hauppauge, NY 11788

Start Time: 8:00 AM

End Time: 5:00 PM