Administrative Assistant Trainee

Industry

Admin and Secretarial

Advert ID

USA_402708

Location

San Francisco

Job Type

Permanent

Hours

Full-Time

Salary Range

No. of Openings

1

Branch Information

San Francisco, CA - Govt Sol - (USA) 275 Battery Street Suite 710 CA San Francisco , CA - 94111 Phone : 415-781-7171

ContactNumber

415-781-7171

Job Description

Qualifications:

 Strong customer service skills; able to deal with employees who may be distressed.

 Understands the importance of confidentiality in the workplace.

 Reliable and consistent attendance of 40 hours per week; from 8:30am to 5pm daily.

 Able to create, manage and edit calendar in Outlook.

 Able to create, manage and edit Excel spreadsheets.

 Strong research skills including online navigation and making phone calls to outside resources.

 Is comfortable being managed by two different Supervisors; on-site Claremont Supervisor and off-site MTA Supervisor.



Responsibilities:

 Answer all calls that come in during the business day and direct them appropriately.

 Greet any walk in employees and secure a Peer Staff to assist them.

 Create, manage and review calendar for scheduled events, presentations.

 Respond to all email inquiries by end of business day

 Support staff in completing their administrative tasks; this may include conducting research on the internet or making phone calls to resources in the community.

 Collect, assemble and aggregate raw data from Peer Staff to compile a monthly report. This requires knowledge of EXCEL and WORD programs.