Administrative Assistant

Industry

Admin and Secretarial

Advert ID

USA_403582

Location

Monroe

Job Type

Contract

Hours

Full-Time

Salary Range

USD24960.00-31200.00 per year

No. of Openings

1

Branch Information

Monroe, LA - (USA) 1669 Louisville Avenue LA Monroe , LA - 71201 Phone : 318-323-4475

ContactNumber

318-323-4475

Job Description

Administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, and schedule appointments. Administrative assistants typically do the following: Answer telephones and take messages or transfer calls, schedule appointments and update event calendars, arrange staff meetings, handle incoming and outgoing mail and faxes, prepare memos, invoices, or other reports, edit documents, maintain databases and filing systems, whether electronic or paper, perform basic bookkeeping Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. Must have a high skill level in Excel and Microsoft Word. Administrative assistants also use fax and other office equipment. Specific job duties vary by experience, job title, and specialty. Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff. Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research-for example, by verifying quotes and citations in legal briefs. Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. Administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office's administrative activities in almost every sector of the economy, including schools, government, and private corporations. Must have a clean background, minimum 5 years office experience, ability to type at least 75 words per minute, and excellent customer service skills.