New York City
Job Type :
Wednesday, 22 February 2017
Manpower is currently seeking a Senior Administrative Coordinator to work in the New York City office. If you have a can do attitude, are a team player and fit well in a busy environment...this is the Job for you!
Job starts on April 3rd and will be a temporary opportunity for 5 months (maybe longer). We are looking for an associate with experience with Booking and monitoring workshop requests, Updating calendars and resolving conflicts,Process expenses,Help with support of logistics for internal events, and Proficient with MS Office Suite.
If you meet the requirements for this opportunity please apply immediately!
Shift M-F 9-6
Pay Rate $30/hr
If selected you will have 2 F2F Interview.
1.Manage the traffic flow of all booking requests coming into the New York Co-Creation Center
Be a key voice for co-creation center to make the booking process seamless for Unilever brand & category teams. Support the team by managing each booking request for the co-creation center from the initial booking request through to confirmation of booking in the system:
manage the co-creation center email in-box. Ensure the team is aware of all emails coming in and schedule kickoff call discussions for director, marketing manager and brand/category teams. Ensure all project requests are coded accordingly and assigned to a marketing manager.
*Own the bookings process and make recommendations on how it can be improved.
*Follow the workshop process development (flag issues vs. timings, etc) from the booking until post-workshop follow up calls.
2.Lead the planning and execution of events at the New York Co Creation Center
*Support team in planning of organizational wide events (ie - trends cascades, digital events, etc).
-Manage the invitation process: sending invites, oversee RSVP rate, follow up if needed, and keep team proactively informed
3.Provide administrative support to the NYC Co-Creation Center Director
*Manage calendars, room bookings and video conference logistics
*Book travel & submit expense reports in a timely manner
*Maintains supplies inventory as needed, placing and expediting orders, verifying receipt of goods
This role offers the opportunity to learn and develop in:
*Developing and growing global brands
*Innovation & co-creation
*Navigating complex organizational structures
*Bias for Action
*Leadership - via working with cross-functional teams and helping manage the interface with the Front of House team
*Accountability & Responsibility
The right candidate will have:
*Degree or equivalent.
*Incredibly articulate. English first language essential (if not, strong written & verbal English essential)
*Strong interpersonal skills, with the ability to quickly forge strong relationships and build rapport.
*The flexibility to pick up a variety of ad-hoc requests or run with/oversee projects on behalf of colleague
*Strong organizational skills; structured communication style; Strong numerical skills & analytically ability.
*A minimum of 2 years previous work experience
*Passion for working in a category that is a fast moving, competitive hotbed of creativity and innovation.
*An appetite for challenge, with a flexible, action-oriented can-do attitude.
*Ability to work in a changeable environment and under time pressure - and to enjoy it!
*A personal passion for keeping connected to the ever-changing external world. Interest in Beauty, Trends and curiosity for what the future may look like.