Home  Admin and Secretarial Jobs
  • Location: Throop
    Job Type : Contract
    Date: Wednesday, 15 August 2018
    Accounts Receivable Associate
    3 month Contract
    Mon - Fri 8:30am - 5pm
    $14.00/hour

    Description
    Duties may include performing daily reconciliation, resolving problem checks, correcting proofs, making bank deposits and contacting shippers concerning checks that can't be processed. Additional duties may include processing mail, data entry, typing and processing forms. This position requires extensive communication with customers via telephone and/or written correspondence to attempt to bring resolution to unpaid accounts. Candidate must be willing to make 40+ phone calls per day and be able to work in a fast-paced environment. Proficiency in Microsoft Excel and Word is necessary. Prior phone center or collections experience is preferred.
  • Location: Aiea
    Job Type : Contract
    Date: Wednesday, 15 August 2018
    Manpower is in need of an Administrative Assistant!!

    REQUIREMENTS: High school diploma. Ability to type a minimum of 45 wpm accurately. Computer skills to include: MS Office applications. Ability to work independently. Good organizational skills with attention to detail. Ability to handle multiple tasks and prioritize workload accordingly. Interpersonal skills to effectively communicate with both internal and external customers. Perform general office duties within a field branch office which require knowledge of company procedures. Duties performed may include word processing, software support, file organization and maintenance, operation of office equipment, answering phones and greeting visitors for that location. Work involves general administrative tasks which may require problem solving skills and exercise of judgment within precedent and subject to approval.

    GENERAL CLERICAL SUPPORT: provide all general administrative support to include mail processing support, interoffice packets and overnight / courier service to area office and Milwaukee, maintain postage meter, fax distribution, routine filing with adherence to record retention policies, maintenance of office supply stock levels, maintenance of branch petty cash and issuance of branch checks. Provide shipping / receiving support for office, including UPS / courier duties. Arrangements for special meetings/training on an as required basis.
  • Location: Indianapolis
    Job Type : Contract
    Date: Wednesday, 15 August 2018
    Do you have superb administrative skills? Do you have a steady work history? Do you want to work downtown Indy?

    We are partnered with a large government agency that has several great opportunities available, entry level experience desired.

    What's in it for you?

    * First shift hours: 8am-4:30pm
    * Long term, steady employment
    * Great office atmosphere
    * Free Parking downtown Indy
    * Weekly Pay check
    * $200 Referral Bonus
    * Free College Tuition

    We have a variety of clerical positions available.

    * Administrative Assistant
    * Data Entry Operator
    * General Office Clerk
    * Accounts Payable and Accounts Receivable

    What do you bring?

    * Proven attendance record
    * Superior Computer Skills
    * High School Diploma or GED
    * Ability to successfully pass a background check and drug screen.

    Come start your new career with us! Apply today!
  • Location: Calgary
    Job Type : Contract
    Date: Wednesday, 15 August 2018
    Administrative Assistant

    Manpower is currently hiring an Administrative Assistant to fulfill temporary contract position in Calgary, Alberta.

    Schedule: 8am - 4:30pm

    Summary of Key Responsibilities (job functions include but are not limited to):
    * Prepare documents and correspondence
    * Create reports from People Soft/Business objects
    * Maintain master project records and update in Sharepoint
    * Perform reconciliations on tracking sheets, identifying and resolving discrepancies
    * Administer and update Sharepoint, as well as other reporting repositories
    * Manage and maintain active documents, ensuring information is current and valid
    * Maintain current tools and templates
    * Book internal and external meetings
    * Prepare agendas and minutes

    Qualifications and Requirements:
    * High school diploma or equivalent
    * 2 years of experience in a clerical setting
    * Accounting degree is preferred
    * Intermediate proficiency with Microsoft Office 2007 (Word and Outlook), with advanced proficiency in MS Excel 2007
    * Previous experience with Sharepoint, Peoplesoft and HCM would be considered an asset

    Please apply online and/or create and manage your profile at www.manpowerab.com. Alternatively, you can email us directly at Michelle.Melnyk@manpower.com. Please note that only qualified candidates will be contacted.

    You can follow us on Facebook (manpowerAB), Instagram (ManpowerAB), twitter (@ManpowerAB) & LinkedIn (ManpowerAB) for more information on our current Companies and Job Postings.
  • Location: Charleston
    Job Type : Contract
    Date: Wednesday, 15 August 2018
    Looking for an exciting opportunity with a local company in Charleston, WV? Manpower of WV is currently hiring an Administrative Assistant to provide support in a variety of functions to the President of our client.

    Job Duties:
    * Use multiple computer software applications such as Microsoft Work, Excel, Team Support, ACT, contact management software, and Quickbooks.
    * Answer customer support incoming calls when needed, creating support tickets, and assigning support team members.
    * Manage electronic filing systems, record information, and update and maintain documents, such as customer records, correspondence, and other documents.
    * Maintain scheduling and event calendars
    * Complete forms in accordance with company procedures
    * Use telephones, email, and other communication methods to schedule and confirm appointments for clients, customers, vendors, and associates
    * Attend meetings as requested by the company President
    * Take web-based and online training classes to improve understanding of the company's products and services
    * Accomplish the organization's mission by completing related results as needed
    * Maintain company and client confidence and protect operations by keeping information confidential
    * Document job tracking by day by client and enter in job tracking system in timely manner
    * Prepare accurate and timely reports as requested by management
    * Provide prompt and accurate feedback to management as requested
    * Contribute to team effort by accomplishing related results as needed

    Requirements:
    * High school diploma or higher with 1 year related experience or equivalent combination of education and experience
    * Excellent computer skills and be proficient in Microsoft Word, Microsoft Excel, and Quickbooks
    * Must be flexible and able to work occasional overtime as needed to meet customer needs

    Who is Manpower?

    Locally owned, but globally connected, Manpower is a full service staffing and human resources company that provides thousands of jobs every year across West Virginia, Ohio and Kentucky. Manpower provides recruitment and assessment, training and development, career management, outsourcing and workforce solutions across the region.

    For more information on exciting local employment opportunities and to register with us, please visit www.Manpower.com or follow us on Facebook at Manpower WV.

    Manpower is an EEO/AA/ADA/Veterans employer
  • Location: Mesa
    Job Type : Contract
    Date: Wednesday, 15 August 2018
    Assists with maintaining daily operations of the physical facility and supports Mesa Facilities and EHS staff performing administrative and department coordination duties.

    Essential Duties and Responsibilities:
    * Provides administrative support to department manager and supervisors.
    * Coordinates with vendors and outside contractors on building and equipment repair and maintenance requests. Maintains current seating charts
    * Maintains documentation such as diagrams, SDS, training, etc.
    * Creates and maintains electronic and paper files of all preventative and corrective maintenance performed.
    * Provides support to vendors/contractors such as security force and janitorial staff.
    * Assists in hosting corporate visitors/dignitaries and assist with setup of meetings.
    * Researches, compiles and proofs word processing and spreadsheet assignments.
    * Maintain and represent a high degree of professionalism during interaction with customers, vendors, and company personnel.
    * Orders, receives, maintains, and organizes office supplies.
    * Strictly adheres to maintenance of confidential information.
    * This position assumes and performs other duties as may be assigned.
    * Ability to occasionally work extended hours (evenings/weekends) if requested.
  • Location: Romeoville
    Job Type : Permanent
    Date: Wednesday, 15 August 2018
    Clerical and warehouse work combined - must be comfortable with both aspects of the job.
    Must be available Monday-Saturday between the hour of 6am-3:30pm. Off Sunday and one day during the week.
  • Location: Fargo
    Job Type : Contract
    Date: Wednesday, 15 August 2018
    Manpower is looking for an Operations Admin to join our team!

    Description:

    Minimum 3 years experience in administrative assistant position.
    Experience in extreme multi-tasking and prioritization a must.
    Proficiency in MS Office Suite, Outlook, and Oracle based software + general PC knowledge.
    Basic knowledge of accounting/bookkeeping.
    Excellent written & verbal communication skills.

    Responsibilities include but are not limited to assisting the management team in day-to-day general office duties:
    - Uploading and Maintaining Projects and Contracts via Job Design/ BBI o Includes change
    orders, releasing equipment
    - Certificates of Insurance
    - Warranty Letters
    - Handling customer/ contract disputes as needed
    - Maintaining EC/GC Relationships, including quarterly visits
    - Processing of all district Accounts Payable
    - Create general office purchase orders and maintain tracking
    - Includes Sub Contractor Maintenance
    - Office Supplies
    - Expenses and New Vendor Requests
    - Sales Support
    - District Sales Team Admin
  • Location: Waterville
    Job Type : Temporary
    Date: Wednesday, 15 August 2018
    Part Time Dispatcher
    A reputable local non-profit agency is now seeking a Part Time Dispatcher! Put your customer service and problem solving skills to use while contributing to a great cause!

    What's in it for you?
    A stable part time, temp to hire job
    Set Monday-Friday schedule working 12pm-7pm
    $12.41 per hour, and weekly pay
    Great work environment

    What will you be doing?
    Answering calls from clients
    Dispatching transportation
    Providing great customer service
    Other related tasks as needed

    What will you bring to the job?
    Great attention to detail
    Strong customer service and problem-solving skills
    Ability to work in a fast paced environment

    Let's try to put an end to your job search by applying today. Contact a team member today by applying online, calling 207-622-1535, or texting "PT Dispatcher" to 207-560-0909.
    You can also find all of our open positions by visiting www.ManpowerMaine.com. We look forward to working with you!

    You'll love working with Manpower - but don't take our word for it! Here's what one of our associates had to say about their experience: "The job Manpower got me is a huge help. Manpower has also helped a lot of my family find work, and they love their jobs!" - C.J., Bangor
  • Location: Gainesville
    Job Type : Temporary
    Date: Wednesday, 15 August 2018
    Do you enjoy assisting customers? Are you
    looking for steady hours and weekly paychecks? Manpower
    has an immediate opening for a receptionist.

    What's in it for you?
    ● Full time hours
    ● Day shift: M, T, W, F 8:00am - 5:00pm , Thurs 10am-5pm
    ● Competitive wage $12.50/hr
    ● Short Term (1 month)
    ● Option to take free college courses and skills training

    What is the job?
    ● Generate reports, research, and information request
    ● Clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

    What you bring to the job?
    ● High level administrative support
    ● Great attitude and ability to work in a team
    ● Ability to pass a Background Check and Drug Screen

    Stop your job search and apply today. Do you need more
    information? Contact our recruiters at 904-807-9608. We
    love referrals so please share our job with friends and family.
    Also, check out Manpower's career platform with tools and
    resources to prepare you for today and tomorrow's jobs at
    www.manpower.com/mypath
  • Location: Bellevue
    Job Type : Contract
    Date: Wednesday, 15 August 2018
    Do you enjoy the world of a fast paced environment? Are you looking for shifting hours and weekly pay checks? Manpower has immediate openings for Receptionist!

    What's in it for you?

    7:30am to 4:30pm
    $14.80/hour
    1 year (Temp to Perm)
    What is the job?

    Responsible for providing high-level administrative support by conducting research, handling information requests and performing clerical functions.

    Greets and directs visitors.

    Provides information and answers the telephone or console switchboard.

    Receives and sends packages via couriers.

    Maintains visitor log and/or call record, provides security passes/badges, typing, filing or other simple clerical functions.

    Maintains boardroom schedule and equipment.

    Provide other administrative support as required: typing, filing, photocopying, binding books, and preparing mailers.

    Experience with Adobe Creative Suite is preferred.

    Experience working with caterers and restaurants for meetings and special event support, wiling to learn new business software.

    Daily Task:

    Answering phones, greeting visitors, maintaining shipments- will deal with UPS and post office workers when they visit-Maintaining training room for events, order supplies, maintaining the Kitchen/Break room- helping with special projects that come up. Coordination of any office management ie plumbing issues- Will be the go between with the building management and Trane.

    What you bring to the job?

    High School Diploma or GED
    Ability to pass a Background Check and Drug Screen
    Experience with the same field
    Computer Proficient
    Stop your job search and apply today. Do you need more information?

    Send your resume to janine.reyes@manpower.com or call 414 269 3151 Ext. #: 1342.We love referrals so please share our job with friends and family. Also, check out the Manpower's career platform with tools and resources to prepare you for today and tomorrow's jobs at www.manpower.com/mypath.
  • Location: Bowie
    Job Type : Permanent
    Date: Tuesday, 14 August 2018
    Customer Service, Phones, Very fast pace work environment
  • Location: Duquesne
    Job Type : Contract
    Date: Tuesday, 14 August 2018
    Summary of Position:

    Provide administrative support to the Food Bank's food sourcing teams to help us maintain excellent relationships with food donors, manage inventory, and work efficiently across departments to help feed families in need.

    Duties and Responsibilities:

    ● Customer Service:
    ○ Respond to calls regarding incoming donations and help coordinate pick-up arrangements with operations staff
    ○ Contact retail stores and other donors to confirm scheduled pickups
    ○ Contact agencies and Partner Distribution Organizations to assist them with building orders and highlight items on inventory
    ● Data Entry:
    ○ Creating pre-receipts and Purchase Orders for:
    ■ Local incoming donations
    ■ Incoming purchased product from local and national donors
    ■ TEFAP/CSFP product Receipts
    ■ Update monthly programs statistics and donor reports as requested
    ○ Produce sourcing and distribution:
    ■ Assist Coordinators with the following:
    ■ Updating agency preferences
    ■ Monitoring and updating calendars and delivery dates
    ■ Communicating details about incoming produce with team
    ■ Assist with monitoring in house inventory of perishable product and communicating with team and network
    ■ Maintenance of donor data
    ○ Inventory:
    ■ Assist with maintenance of data within in-house inventory management software
    ■ Assist with ongoing monitoring of inventory and planned incoming product on a daily and weekly basis
    ■ Alert relevant staff regarding adjustments needed to planned incoming loads
    ● General Administrative:
    ○ Attend and take minutes at cross-departmental meetings arranged by Sourcing Team
    ○ Monitor Feeding America's Choice online donation system and assist with bidding on and processing donations
    ○ Review incoming Bonus TEFAP product and update relevant staff on ongoing basis
    ○ Review receiving paperwork for incoming loads, match with Purchase Orders, and request invoices from vendors
    ● Assist Coordinators in monitoring reporting of monthly poundage statistics by our Members and Partner Distribution Organizations as needed
    ● Assist with preparation of special reports, surveys, correspondence including special recognition to donors and agencies as needed
    ● Prepare donor packages for all donation programs
    ● Other tasks as assigned by management

    Qualifications:

    ● Excellent organizational, data entry, written and verbal communication skills
    ● Proficient using spreadsheets, in Excel and/or Google Sheets
    ● Proficiency with Microsoft Office applications
    ● Extremely detail oriented with high attention to accuracy
    ● High quality customer service skills (exhibit objectivity, calmness, persistence and
    ● helpfulness)
    ● Ability to work independently and as part of a team
    ● Preferred: Experience with purchasing or inventory management.
    ● Preferred: Familiarity with designing spreadsheets and reports, creating spreadsheet functions, and working with large sets of data. Pivot Table and/or Business Intelligence Systems experience.
  • Location: Spring
    Job Type : Contract
    Date: Tuesday, 14 August 2018
    MAIN FUNCTIONS Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Works with moderate work direction, and can identify issues/problems but may need assistance in resolving. This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data. Nature of the job is generally creating rather than maintaining and developing rather than monitoring. SKILLS AND QUALIFICATIONS Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience. Contract to perm possibility.
    Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
  • Location: Wilkes Barre
    Job Type : Contract
    Date: Tuesday, 14 August 2018
    Want to utilize your office, administrative and data entry skills? Are you looking to be a part of a growing company? Manpower has an administrative assistant position available in Forty Fort, PA and we want to talk to you.

    What's in it for you?
    * Competitive Wages: $12 to 14/hourly (based on experience)
    * Highly sought after industry
    * 1st Shift: Monday through Friday 8:30AM to 5PM
    * Excellent working environment

    What's the job?
    * Answer phones and make appointments
    * Create invoices, track time and prepare payroll
    * Office AP and AR
    * All other related administrative duties

    What you bring to the job?
    * Previous experience with data entry, customer service and administrative skills
    * Able to work with Word, Excel and Outlook
    * High School Diploma or Equivalent
    * Ability to pass Criminal Background Check

    Apply today or contact our recruiters at 570-825-5661 for more information. Do you know someone who could be a great match? We love referrals.
  • Location: Jacksonville
    Job Type : Contract
    Date: Tuesday, 14 August 2018
    We are looking for a Bilingual Interview Clerk (Spanish) ALL APPLICANTS MUST HAVE BILINGUAL LISTED ON THEIR RESUME OR THE APPLICANT WILL BE REJECTED!

    1. Perform Customer Authentication
    2. Conduct Food Assistance interview
    3. Provide case inquiries/updates
    4. Reset MyAccess Account passwords
    5. Complete CLRC, AMS and review Doc Imaging where necessary
    6. Assist with registering MyAccess accounts of partner agencies are at high capacity with customers
    7. Contacts supervisors to address customers/case discrepancies
    Type 35 WPM or faster.
    Good Customer Service Skills
    Good Interview Skills
    Bilingual (Spanish).
  • Location: Topeka
    Job Type : Contract
    Date: Tuesday, 14 August 2018
    Manpower is currently seeking Entry Level General Clerical workers in the Topeka KS.

    What's in it for you?
    - Part Time or Full Time hours
    - Fast paced environment
    - Great starting pay
    - Paid Training
    - Short term or Long Term assignments

    What is the Job?
    - Outbound calling
    - Computer Skill
    - Knowledge of Microsoft Programs

    What you bring to the Job?
    - Dependable transportation
    - Ability to pass background and drug screen
    - Positive can do it attitude
    - High School Diploma or equivalent

    When working with Manpower, you will have access to benefits offered to active Manpower associates which includes My Path. This program gives you access to full college tuition coverage. Opportunity to learn new Skills, match traits to advance in desired career.
  • Location: Kennebunk
    Job Type : Temporary
    Date: Tuesday, 14 August 2018
    Data Entry Clerk
    Now hiring a Data Entry Clerk for a company in Kennebunk that offers its customers a wide range of innovative and cost-effective solutions. Work in a great team setting while getting your foot in the door to permanent employment at a growing company!

    What's in it for you?
    Stable full time, temp-to-hire employment
    $13-14/hour depending on experience
    Excellent weekday schedule working 8:30am-5pm
    On-the-job training for the right applicant

    What will you be doing?
    Order entry
    Invoicing
    Other general office duties as needed

    What will you bring to the job?
    Strong data entry skills
    Great attention to detail
    Ability to multi-task in a fast-paced, deadline-driven environment

    Let's try to put an end to your job search by applying today. Contact a team member today by applying online, calling 207-284-0595, or texting "Data Entry Clerk" to 207-518-7054.
    You can also find all of our open positions by visiting www.ManpowerMaine.com. We look forward to working with you!

    You'll love working with Manpower - but don't take our word for it! Here's what one of our associates had to say about their experience: "Manpower does a very good job, and they take care of their employees. Thank you very much for the great job you gave me!" - S.R., Portland
  • Location: Jacksonville
    Job Type : Contract
    Date: Tuesday, 14 August 2018
    We are looking to add someone to our General Office Clerk - Revenue Team

    Duties: Research/verification of data, posting (accounting), background check and typing test will be administered
    Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, processing invoices, and filing. Ssoftware skills are required, as well as Internet research abilities and strong communication skills.
  • Location: Jacksonville
    Job Type : Contract
    Date: Tuesday, 14 August 2018
    We are looking for two Interview Clerks. Below you will find the duties and responsibilities. Must have previous experience in this type of role!

    1. Perform Customer Authentication
    2. Conduct Food Assistance interview
    3. Provide case inquiries/updates
    4. Reset MyAccess Account passwords
    5. Keep a log of all the customers seen and what was done for the customer
    6. Complete CLRC, AMS and review Doc Imaging where necessary
    7. Assist customers with applications/report changes if partner agencies are at high capacity with customers
    8. Assist with registering MyAccess accounts if partner agencies are at high capacity with customers
    9. Contacts supervisors to address customers/case discrepancies
    10. Fax or scan requested verifications
    11. Show customers how to use the computer for ESS purposes
    12. Communicate with supervisor and partners
    13. Complete travel where necessary
    14. Checked the identification card of each customers
    15. Scan documents to Doc Imaging
    16. Keep track and lock up computers in the room
    17. Do not leave your computer unlock once you leave the room