Admin Assistant


Admin and Secretarial

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Branch Information

Honolulu, HI - (USA) 737 Bishop Street Suite 122 HI Honolulu , HI - 96813 Phone : 808-524-3630



Job Description

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

* Processing and coding of all accounts payable invoices at the property per established schedules. * Assist management with monthly reporting. * Assist in Management Audits * Responsible for monthly bill-back to tenants to include but not limited to parking, light changes, and keys. * Maintain and update employee client and customer contract data bases. * Providing lease administration services to the property to include but not limited to lease file maintenance. * Organize, compile and prepare reports and memorandums for distribution. * Responsible for Share Point management and document loading. * Completing assigned financial reporting tasks in support of client requirements. * Assisting the General Manager in preparation of the annual asset plan and budget. * Liaison between tenants and all building staff/team members. * Responsible for maintaining the day-to-day relationships with tenant, employee and contractor's contacts. * Providing quality assurance on contracted vendors as requested by the General Manager. * Participating in the property's Team Emergency Response Plan and procedures. * Assisting in Move-In/Move-Out processes and procedures. * Answering telephones and greeting visitors. * Administering tenant relations programs, including tenant events. * Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matter to General Manager, when appropriate. * Other duties as assigned by the General Manager falling within the reasonable expectations of an administrative position at a real estate services office.