Executive Administrative Assistant

Industry

Admin and Secretarial

Advert ID

USA_485083

Location

Palm Desert

Job Type

Permanent

Hours

Full-Time

Salary Range

USD18.00-20.00/hr

No. of Openings

1

Branch Information

Palm Desert, CA - (USA) 41990 Cook Street Suite 803 CA Palm Desert , CA 92211

Branch Phone Number

760-837-9972

Job Description

Manpower has a client that is seeking an Executive Administrative Assistant Associate in the Coachella Valley Area).

Responsibilities:

* Distribute mail * Answer phones/take messages as applicable * Calendar management of leaders/consultants * Schedule and coordinate meetings including room reservations and food ordering/delivery if necessary * Act as a key resource for the team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge to peer network Be strategic, solve problems, establish procedures that demonstrate process improvements * Provide back-up assistance to other administrative assistants as applicable * Prepare and produce high quality client presentations and correspondence, graphic * Presentations and other documents, including editing for grammar, punctuation and phrasing * Submit printing requests for client meetings and other needs as necessary; ensure accuracy * Printed materials before distribution * Use internal travel tool to research travel options and book consultant travel * Prepare and submit expense reports * Record time accurately and submit according to corporate guidelines * Maintain a flexible approach and attitude towards assisting others; lead by example, coach and mentor AAs aspiring to move to the Senior AA level * Self-directed prioritization of work and projects; demonstrate measurable progress through open communication to leaders and team members consistently and with highest quality * Demonstrate leadership by contributing agenda topics and openly participating in meetings or other forums * Financial support of budgeting and procurement as required by the business supported * Maintain files, databases or SharePoint sites as appropriate * This list is not all inclusive; other tasks may vary based on business need.

REQUIRED SKILLS:

* High School diploma or GED / equivalent; Associate's or Bachelor degree a plus * Advanced level computer literacy in Microsoft Office Suite and other programs as applicable * Typing speed of 55+ wpm with demonstrable accuracy * Excellent customer service skills and exceptional attention to detail * Superior writing skills-grammar, punctuation, spelling and proofreading * Communicate effectively and professionally * Work independently with a variety of individuals and teams * Demonstrates strong organizational and management skills * Models professional appearance and demeanor in a business casual environment * Demonstrates discretion on highly confidential matters.

PLEASE HAVE AN UPDATED RESUME READY TO BRING WITH YOU TO YOUR INTERVIEW Manpower has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Manpower.

Manpower is an Equal Opportunity Employer