HR Administrative Assistant

Industry

Admin and Secretarial

Advert ID

USA/416324

Location

Melbourne

Job Type

Permanent

Hours

Full-Time

Salary Range

16.56 - 16.56 HOURLY

No. of Openings

1

Branch Information

Melbourne, FL - (USA) 1005 East Strawbridge Avenue FL Melbourne , FL 32901

Branch Phone Number

321-242-2296

Job Description

Answers the telephone and assists the public and employees regarding questions related to employment, benefits, procedures, and all matters related to Human Resources.

Takes minutes, composes, and types correspondence for HR staff as assigned.

Prepares and maintains departmental records, reports for meetings, notices, and other matters.

Responds to public records requests.

Coordinates grievance and arbitration hearings, and types grievance responses as directed by the Human Resources Manager.

Takes and transcribes minutes of meetings.

Prepares purchase requisitions, purchase orders, warehouse requisitions, and travel requests.

Processes payment of invoices.

Prepares the Human Resources Department annual Budget.

Updates departmental and City-wide HR forms.

Prepares and maintains Human Resources payroll records.

Completes unemployment compensation requests and quarterly check requests.

Coordinates the placement of temporary staff utilizing the contracted temporary employment agency and maintains related correspondence and records.

Maintains calendar for the Human Resources Conference Room

Assists with completion of E-verify on all new hires within three (3) days of hire.

Completes employment verifications both orally and in writing.

Assists with the review of employment applications and on-boarding during times of high volume recruitment or during the absence of the Human Resources Technician.

B. MARGINAL FUNCTIONS

Travels as needed, obtaining supplies and retrieving retirement gifts.

REQUIREMENTS

A. TRAINING AND EXPERIENCE

High School or G.E.D. and two years of general office experience is required. The applicant must be proficient in Microsoft Office Outlook, Word, and Excel with some experience in Publisher applications.

Valid Florida driver's license is required. Applicants who possess a valid out of state driver’s license must obtain the Florida driver’s license within 10 days of employment.

Preferred qualifications include college coursework in business office practices, experience working in a Human Resources office, work experience at the local, State or Federal government, and certification as a Certified Professional Secretary (CPS).

Background & Drug Screening