Meeting Coordinator

Industry

Pharmaceuticals

Advert ID

USA_451663

Location

Waukegan

Job Type

Contract

Hours

Full-Time

Salary Range

USD17.00-19.00/hr

No. of Openings

1

Branch Information

Waukegan IL Area - (USA) 5101 Washington Street Unit 23 IL Gurnee , IL - 60031 Phone : 847-689-2217

ContactNumber

847-689-2217

Job Description

Meeting Coordinator





What to beat the cold weather blues? Take a look at this exciting position as a Meeting Coordinator to put some sunshine into your day. Manpower is recruiting for a Meeting Coordinator for a company that combines advance science, expertise and passion to solve serious health issues. They are committed to new thinking and approaches that make a greater impact in over 70 countries by putting people first, breaking the mold, leading by example and making a worldwide impact. Join this company and share in their passion in making lives better around the world for people as a Meeting Coordinator.



M-F 8am-5pm High School Diploma and 2 years' experience. $17.00- $19.00/hr.



Job description:

The Event Meeting Coordinator is responsible for providing support to all meeting and convention related administrative tasks.

Create web-based registrations for meetings and events

Monitor event website ongoing.

Assists that Attendee Lists are completed/in approved format

Create final confirmation meeting details document (email version) to include hotel A&D dates, flight details, agenda overview, meeting locations, contact info

Run master list, note special requests

Update software program with final number of attendees

Coordinate with attendees to obtain their itineraries to identify actual rooms needed and ground transportation if requested)

Send meeting confirmation to all attendees

Submit registration report requests to (complete report, hotel rooming list, transfer list, special needs, workshop/special session lists, dinner/activity lists, etc.)

Create list of print materials required with due dates. Ensure availability of printed material before meeting. Responsible for print and delivery.

Gather name badges, table tents, table cloth, registration sign, etc. Run and format rooming list prior to sending

Check final meeting materials list; confirm shipping/delivery arrangements for all materials (hand-carry, ship, local print supplier, etc.) with training and marketing.

Print sign-in sheets for all -attended sessions (by date/event)

Scan Attendee sign-in sheet and upload to software program

Request deposit invoices from all meeting suppliers

Make necessary changes to participants



Qualifications/Requirements:

High School Diploma, Bachelor's degree preferred.

2 years' experience

Proficient with Microsoft Office

Efficient time management skills

Excellent interpersonal skills

Experience in meeting management software.

An affinity for being creative while adhering to regulatory guidelines.



Stop your job search for a meeting event coordinator and apply today at www.manpower.com or call 847-689-2217 to speak to one of our knowledgeable recruiters regarding this meeting coordinator position or a different position.

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Also Check out Manpower's career platform with tools and resources to prepare you for today and tomorrow's jobs at www.manpower.com/mypath.