Operations Administrative Assistant

Industry

Admin and Secretarial

Advert ID

USA_426602

Location

Hauppauge

Job Type

Contract

Hours

Full-Time

Salary Range

No. of Openings

1

Branch Information

Manpower Global Enterprise - (USA) 100 Manpower Place WI Milwaukee , WI - 53212 Phone : -

ContactNumber

-

Job Description

* Operations Administrative Assistant

$18.28 per hour

9 month contract



Description:



Qualifications:

* Minimum 3 years experience in the administrative assistant position.

* Experience in extreme multi-tasking and prioritization a must.

* Proficiency in MS Office Suite, Outlook, and Oracle based software + general PC knowledge.

* Basic knowledge of accounting/bookkeeping.

* Excellent written & verbal communication skills.



Responsibilities:

Responsibilities include but are not limited to assisting the management team in day-to-day general office duties:

Uploading and Maintaining Projects and Contracts via Job Design/ BBI

Includes change orders, releasing equipment, filing

Certificates of Insurance

Warranty Letters

Handling customer/ contract disputes as needed

Maintaining EC/GC Relationships, including quarterly visits

Processing of all district Accounts Payable

Create general office purchase orders and maintain tracking

Includes Sub Contractor Maintenance

Office Supplies

Expenses and New Vendor Requests

Sales Support

District Sales Team Admin

Project/ Forecast tracking

Schedules

Reception Duties

Provide back-up in other departments during employee absences.

Perform other duties as directed and deemed necessary.