Executive Assistance - Real Estate / Finance

Industry

Admin and Secretarial

Advert ID

CAN_426925

Location

Markham

Job Type

Permanent

Hours

Full-Time

Salary Range

No. of Openings

1

Branch Information

Markham, ON - (CAN) 7500-7560 Woobine Ave Unit F ON Markham , ON - L3R 1AB Phone : 905-695-1271

ContactNumber

905-695-1271

Job Description

Executive Assistant to CEO - permanent job opportunity with a growing Financial and Real Estate industry related company located in the York Region area. Offering high base salary + benefits, exceptional work environment and autonomy.



Responsibilities

* Extensive calendar management, ensuring conflicts and overlaps are minimized, with ability to manage and incorporate frequent changes

* Travel arrangements for CEO as well as business guests of CEO (predominantly North America), including flights, accommodation, ground transportation, dinner reservations, etc.

* Facility Management (working with Property Manager) for corporate headquarters and other North American office sites.

* Manage correspondence (internal and external)

* Answer calls and handle various inquiries

* Attend meetings as required, document action items (minute taking) and follow up accordingly

* Prepare weekly business update for CEO

* Coordinate with Projects team for management of various report trackers

* Own the relationship with Primus, WebEx and other conference / meeting vendors.

* Lead training for internal staff on use of conference and meeting technologies

* Oversee and support assignment of qualified documentarians for key internal executive meetings.

* Liaise with staff, clients and other contacts in support of CEO

* Expense management (work with Finance to reconcile corporate expenditures on behalf of CEO)

* Research as required (ability to resourcefully track down information and/or unique items)

* Event planning & coordination (annual employee dinner, client appreciation event(s), holiday cocktail party, business dinners / events)

* Ability to work closely with Personal Assistant and administrative team

* Support completion of select business and personal errands, shopping and vendor management

* In coordination with other administrative team members, liaise with philanthropies, support execution of office events, social committee planning and other employee focused initiatives

* Manage filing and office systems for the office of the CEO

* Special projects as assigned

* Perform duties with a high degree of discretion, tact and professionalism

* Provide vacation support for PA to CEO



*Qualifications:

* Minimum 5 years experience as an EA / Personal Assistant supporting a C-Level Executive (preference from the finance, real estate, property development sector)

* Technologically proficient (troubleshoot Apple devices and apps)

* Must be organized and detail oriented; avid note-taker and list-maker

* Comfortable with ambiguity, establishing processes and problem solving methodology

* Honest, trustworthy and discrete in all matters

* Strong work ethic, integrity and tolerance of stress created by a dynamic environment

* Degree in administration preferred

* Interest and passion towards charitable organizations and involvement

* Available to work evenings and weekends on occasion (remotely), when necessary



CONTACT: JAN.GIORDANO@MANPOWER.COM



ManpowerGroup recognizes the importance of providing an accessible and barrier-free environment. We are committed to creating a welcoming, fair and inclusive environment by offering equal opportunity to access our services. At ManpowerGroup, we are committed to providing accommodations, and will work with you to meet your needs.