Admin Assistant


Admin and Secretarial

Advert ID



San Francisco

Job Type




Salary Range

Up to USD25/hr

No. of Openings


Branch Information

Oakland, CA - (USA) 500 North 12th Street Suite 123 CA Oakland , CA - 94607 Phone : 510-835-2424



Job Description

A great opportunity for an Admin Assistant to support VP of business development for a large international TV and communications company

Key responsibilities

Providing high-level administrative support by organizing meetings with companies, managing diaries as well as coordinating thematic trips for senior executives:

* Managing a database of contacts & companies, and handling information requests

* Diary management, organizing day-to-day and future appointments

* Interfacing with other assistants and executives both internally and externally in arranging schedules and coordinating plans for the team on and off site

* Arrangement of complex travel itineraries, including hotel/flight bookings

* Providing a first point of contact for office visitors & callers

* Preparation of personal expense claims. Administration of invoices, and purchase orders

Ideally the candidate would also be suited to:

* Occasionally attend industry and startup events on behalf of the company

* Conduct research and support the team in due diligence across verticals and companies of interest

Key Experience and Attributes:

* Possess excellent organizational skills and multi-tasking ability

* Be self-motivated and demonstrate a pro-active attitude to your work

* Be an assertive and confident communicator

* Be interested in technology trends and the future of entertainment

* Work effectively independently and as part of a team

* Possess excellent time-management skills and the ability to prioritize

* Strong MS Office skills including Outlook, Word, Excel and PowerPoint