Executive Assistant to the CEO

Industry

Admin and Secretarial

Advert ID

CAN_434823

Location

Ottawa

Job Type

Permanent

Hours

Full-Time

Salary Range

CAD68000-73000 per year

No. of Openings

1

Branch Information

Ottawa, ON - (CAN) 151 Slater Street Suite G-089 ON Ottawa , ON - K1P 5H3 Phone : 613-237-9070

ContactNumber

613-237-9070

Job Description

Enhances executive's effectiveness by providing information management support; representing the executive to others.



Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Represents the executive by attending meetings in the executive's absence; speaking for the executive.

Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

Maintains customer confidence and protects operations by keeping information confidential.

Completes projects by assigning work to clerical staff; following up on results.

Prepares reports by collecting and analyzing information.

Secures information by completing data base backups.

Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Contributes to team effort by accomplishing related results as needed.



Qualifications:

3 years of experience supporting a CEO or equivalent

Bilingualism is an asset

Private sector experience is an asset

Proficient Writing Skills

Previous experience in reporting, travel logistics and supply chain management