Office Administrator Job in Princeton, NJ


Human Resources and Personnel

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Branch Information

Central New Jersey, NJ - (USA) 561 US Highway 1 South Unit 4A NJ Edison , NJ - 08817 Phone : 732.393.0180



Job Description

Office Administrator- Job in Princeton, NJ

We have a new opening in the Princeton area for an Office Administrator. This is a potential career position for the long term. Salary is negotiable, benefit eligible after 90 days. Great opportunity for long term employment with a great company.

Position Overview

The (OA) is responsible for the day-to-day operations and administrative tasks.. The OA also participates on project teams in collaboration with colleagues from across North America using various types of communication and collaboration platforms to meet their goals. The role encompasses the delivery of administrative support to staff, consultants and candidates; regular reception duties such as greeting visitors and managing calls; and taking responsibility for maintaining the efficient and professional operation of the workplace. The OA works in collaboration with the sales, career management and talent management teams, staff from across the North American region and corporate headquarters, along with colleagues from the Manpower Group of companies.


Front Desk and General Office Operations (50%)

* Opens and closes the office each day.

* Greets candidates and other visitors and answers general inquiries.

* Coordinates safety and security in accordance with building management policies and procedures.

* Maintains the professional appearance of the reception area, break room and common areas throughout the office.

* Maintains training and conference room schedules and arranges for external event space if required.

* Sets up and breaks down training rooms for classes and events.

* Coordinates office events and meetings and arranges for catering as required.

* Processes incoming and outgoing mail and deliveries.

* Orders office and kitchen supplies; organizes inventory and maintains appropriate levels.

* Reports and follows-up with building management on maintenance issues and other special requests.

* Assists manager with miscellaneous activities related to facilities/real estate, employee onboarding/exiting, etc. as they arise.

Internal and External Client Support (40%)

* Supports candidates with general questions regarding their programs, résumé formatting, assistance with appointment scheduling, technology issues, etc.

* Prepares and assembles material for workshops, classes and other internal and external events.

* Responsible for the timely entry of data to the candidate and client databases and other systems regularly.

* Manages monthly events calendar creation and distribution process.

* Assists in Outlook calendar management for coaching staff.

* Provides back-up administrative assistance to OAs in other markets and to project managers as appropriate.

Technology and Systems (10%)

* Ensures in-house computer equipment is functioning properly at all times.

* Works with Corporate IT to troubleshoot issues in the server room and with computer equipment.

* Administers telephone system, applies updates and coordinates repairs.

* Oversees setup and maintenance of office equipment, multifunction devices, teleconferencing, and videoconferencing.


Education and Experience Required:

* Bachelor's degree (Preferred but not mandatory)

* Five years+ of related administrative support experience in a role where regular customer/client contact was the norm; project management experience

For consideration for the Office Administrator Job in Princeton, NJ please submit your resume.