Administrative Assistant


Admin and Secretarial

Advert ID



Eau Claire

Job Type




Salary Range

13.45 - 13.45 HOURLY

No. of Openings


Branch Information

Eau Claire, WI - (USA) 1119 Regis Court Suite 100 WI Eau Claire , WI - 54701 Phone : 715-835-2299



Job Description

ESSENTIAL DUTIES and RESPONSIBILITIES including, but not limited to, the following:

Adhere to agency’s policies, procedures, and protocol.

Perform at least one of the following functions: Front office duties, including, but not limited to: greet patients, answer phones, refer calls, make appointments; prepare and assemble charts, checking for completeness, errors, signature and appropriate assembly; process lab results, filing reports in chart and filing charts when appropriate; maintain patient records; access client finances, which may include verifying insurance, health plan authorization and Title 19 cards; collect fees per agency guidelines; complete appropriate forms and obtain signatures per agency policy.

Complete related financial / statistical paperwork for clients.

Copy / transfer charts as needed.

Request medical records as needed.

Refer medical complaints/questions.

Monitor clinic flow.
Input and update computer patient data information.

Comply with infection control, safety and emergency guidelines.

Work to ensure client satisfaction. Establish rapport with clients, remaining cognizant of and responsive to needs for medical and educational care delivered in a professional, expedient manner.

Provide appropriate resources as necessary.

Perform clerical and administrative duties, such as bookkeeping and follow-up (i.e. medical records, etc.), as required.

Follow inventory control policies.
Display initiative in maintaining a neat and tidy appearance in all areas of clinic, including office cleaning as needed.

Prepare center for opening and secure for closing, as required.

To perform this job successfully, an individual must be able to perform each essential duty at a satisfactory level. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to work independently and as a team member. Excellent written and verbal communication skills. Ability to relate to diverse communities. Possess a warm, caring manner. Accuracy and attention to detail essential. Ability to read and implement written instructions. Ability to physically assist a patient in distress. Computer skills desirable. Professional appearance and attitude. Some positions require bilingual skills.

Hours are Monday 11:00 am - 7:00 pm, Wednesday 10:00 am - 6:00 pm and Friday 9:00 am - 5:00 pm.

1. High school diploma or equivalent.
2. Experience in clinical setting desired.