Administrative Assistant

Industry

Admin and Secretarial

Advert ID

USA_451354

Location

Palm Desert

Job Type

Contract

Hours

Full-Time

Salary Range

Up to USD13.00/hr

No. of Openings

1

Branch Information

Palm Desert, CA - (USA) 41990 Cook Street Suite 803 CA Palm Desert , CA - 92211 Phone : 760-837-9972

ContactNumber

760-837-9972

Job Description

Manpower has an immidate opening for an HOA Administrative Assistant in the Palm Desert area. Listed is some great information.



Upfront Duties

An HOA assistant is responsible for greeting visitors and directing guests to the appropriate person or area at the HOA office. In addition, the assistant must readily answer telephone calls for an unavailable community manager and organize conference calls when necessary. Preparing outgoing mail and correspondence and making copies of correspondence is an important task of HOA assistants as well. These professionals also must act as a resource for the public when the community manager is out of the office.

Computer Tasks

Maintaining HOA computer databases is a duty of HOA administrative assistants. Assistants also update websites. This might include providing new meeting dates or current responses on the association's question and answer section. Administrative assistants should be able to type quickly and use word processing and spreadsheet software efficiently. In addition, they might have to help put together slide presentations for meetings. Updating HOA board rosters and keeping community forms updated also are valuable responsibilities in this role.

Communications Work

Serving as the face of a community's HOA is one of the most important duties of an administrative assistant. HOA administrative assistants should maintain professional interactions with customers and clients. In addition, they publish periodic newsletters for homeowners in the area. Reading through snail mail and delivering the correspondence to the community manager with appropriate files is a duty of the HOA administrative assistant. HOA administrative assistants sometimes have to generate compliance violation letters as well.

Other Responsibilities

An HOA administrative assistant is responsible for coordinating meetings, reserving facilities and putting together meeting agendas. They must transcribe minutes during meetings. These assistants also help prepare architectural approval request packets when necessary. Managing an association business filing system for association articles of incorporation, bylaws and other important records is important in this job position as well. HOA assistants approve bills for payment and issue records of special permits as required by the association.



If you have this type of experience and is looking for a great opportunity, Call our office as soon as possible (760) 837-9972