Administrative Assistant Part-Time

Industry

Admin and Secretarial

Advert ID

USA_454821

Location

Minneapolis

Job Type

Contract

Hours

Full-Time

Salary Range

USD18.00-21.00/hr

No. of Openings

1

Branch Information

Minneapolis, MN - Metro - (USA) 222 S 9th St Suite 290 MN Minneapolis , MN - 55402 Phone : 612-375-9200

ContactNumber

612-375-9200

Job Description

About the Role



Using your support skills in this role, you will become the go-to person in the office supporting all administrative needs. This is an opportunity to work with cross-functional partners and gain valuable insights into the management of our North America consumer brands business in a dynamic environment.



28-32 hours per week



Key Responsibilities



Using advanced software skills will be responsible for the preparation of moderate to complex spreadsheets and presentations using MS Excel and Power Point. Review data for accuracy. These presentations may become part of both internal and external communications for the company.

Forward planning and organizing of calendars including meetings, meeting content, travel, etc.

Contribute to important forms of communication.

Diagnose and handle business issues as they arise in a logical, self-directed manner. Determine what issues need to be brought to the attention of others.

Become reliable "first responder" to both outside parties and internal employee requests through business letters and email communications. Field calls from external sources and handle requests appropriately.

Responsible for some event planning for both on- and off-site departmental or site-wide meetings. This includes all logistical set-ups, location, catering, equipment and travel.

Manage invoice payment and tracking, in addition to other related tasks related to the budget.

Maintain inventory of office supplies through diligent tracking and order scheduling through external sources.

Manage confidential data, including sensitive business and financial data and personnel information.

Aid in coordinating 2019 office remodelling project by liaising with internal and external partners to hit key project milestones.

Review general administrative process and make efficient improvements to drive work efficiency and process.

Manage expense reports for Sales Director in a timely manner.



Qualifications



A HS degree is required, and BS degree is preferred.

Outgoing individual who possess a high level of initiative to get things done efficiently and logically. A solid "go-getter" looking to take on the next challenge.

Demonstrates advanced level of proficiency in using Power Point, Excel, Word and MS Outlook Calendar.

Proven analytical skills in working with data to insure its accuracy and that it makes sense within the context of how it will be delivered.

Excellent communication skills both written and oral with proven ability to draft business communications.

Ability to make quick, solid decisions with confidence in order to expertly field both internal and external business requests.

Ability to work independently, shift priorities in an ever-changing work environment, get things done quickly and accurately.

Proven ability to navigate smoothly within a complex global matrix organization.

Ability to effectively and logically manage confidential and sensitive information properly.

Ability to travel occasionally to support off site planned events.