Bilingual Administrator - Oakville


Admin and Secretarial

Advert ID




Job Type




Salary Range


No. of Openings


Branch Information

Stoney Creek, ON - (CAN) 435 McNeilly Road Suite 106 ON Stoney Creek , ON L8E 5E3

Branch Phone Number


Job Description

Manpower currently has an opening for a Bilingual Clerical Administrator for a long term contract to last one year for one of our client's in Oakville.

Under minimal supervision, performs clerical office duties such as document processing, report preparation, and data retrieval and filing; responds to technical or escalated issues and assists less experienced staff; analyzes or interprets information of intermediate difficulty and draws upon knowledge of procedures and individual judgment in the performance of tasks; and researches or resolves technical and complex problems within a field of expertise following prescribed procedures. Multi-lingual skills are required.

Verifies the accuracy and completeness of data submissions and forms; enters data into appropriate system or processes forms according to standard procedures. Receives, researches and interprets documentation for the purpose of completing transactions (i.e. loan settlements, purchase agreements, regulatory filings, legal documents, etc.) following defined procedures. Contacts customers outside of the work area and receives incoming inquiries; resolves technical and complex problems within field of expertise. Performs analysis of complex nature on information received, and researches or resolves issues following prescribed procedures.

The bilingual bankruptcy administrator provides support to the litigation and recovery department. This includes performing administrative duties such as document processing, bankruptcy filing, preparing letters, data retrieval and filing.

Major Duties:

* Reviews PPSA searches on recovery files to confirm our registration is perfected and identifies other parties who may have security interest in the equipment

* Prepares and provides warrants for repossession to dealers or third party bailiffs

* Issues and follows up with dealers for return of storage receipts

* Coordinates rental house audits with third party auditor

* Responsible for retail phone audits of customers equipment

* Report preparation and documentation

* Prepares and issues necessary documents to the Quebec transport ministry to obtain transfer of ownership on repossessed inventory

* Issue proof of claims for bankruptcy to trustees and follow up for release

* Prepares notice of intent letters for sale of equipment


* Fluently bilingual (French and English) both written and verbal

* Post-secondary education in a business/management discipline and/or equivalent experience

* Strong working knowledge of Microsoft Office, with an emphasis on Excel and Word

* High level of attention to detail and accuracy

* Good interpersonal, negotiation and conflict resolution skills

* Advanced planning and organization skills

* Experienced with customer service based interaction via telephone


* Administrative support role in the banking, legal or accounting field

* Knowledge of Bankruptcy laws and regulations

* Knowledge of the Personal Property Security Act (PPSA)

* Experience working in the finance industry

* Experience in customer service

Proven experience with strong time management is essential for this role and the ability to prioritise tasks. Work is time sensitive and training will be provided for order of importance. Some phone work required to follow up with trustees but this will be minimal. Will be working within a team of 5. Hours of work typically Mon-Fri 7:30am-4pm, 8am-4:30pm etc. with no overtime requirements. Assignment may extend beyond end date.