Administrative Specialist Human Resources

Industry

Human Resources and Personnel

Advert ID

USA_465569

Valid City, State or Zip Code

Eden Prairie

Job Type

Permanent

Hours

Full-Time

Salary Range

USD50000-55000 per year

No. of Openings

1

Branch Information

Minneapolis, MN - Metro - (USA) 222 S 9th St Suite 290 MN Minneapolis , MN 55402

Branch Phone Number

612-375-9200

Job Description

This is a direct hire opportunity with one of the 10 largest philanthropic organizations in the United States.



RESPONSIBILITIES



Provide administrative support to the Human Resources team

Assist with the daily schedule of Director, Human Resources & Administration; calendaring meetings, keeping appointments and meetings on time and changing schedules when necessary

Arrange all aspects of travel for out of town meetings and conferences

Support the recruitment process including scheduling and coordinating interviews, communicating with candidates, making travel arrangements when needed and ensuring interview days run smoothly

Coordinate new hire orientation process and maintain onboarding materials

Support benefits and compensation administration by entering information and running reports in HRIS system, coordinating an annual flu clinic, conducting benefit invoice reconciliations, assisting with employee communications including total reward statements and the service award program

Maintain HR annual project timeline document and manage out of office calendar

Assist in gathering documentation in response to inquiries

Enhance organization and department effectiveness and efficiencies through identifying and owning steps to improve processes

Manage external contacts for teams proactively, understanding who they are and keep track of periodic communication

Prepare and process invoices and expense reports

Sort, organize and distribute mail

Assist with preparation and management of documents and presentations, including:

Use Microsoft Word and PowerPoint to develop and revise documents, apply templates to existing documents, create letters utilizing mail merge and format materials to align them with branding standards

Use Microsoft Excel to create and update spreadsheets, charts, and graphs

Use Microsoft Visio to create and update organization charts

Compose routine letters, emails and memoranda ensuring accuracy and professionalism

Organize and maintain inventory of department materials, as well as physical and digital files

Save documents to the organizations' document management systems according to organization procedures

Plan and coordinate on-site and off-site meetings including all employee meetings, team meetings and new hire gatherings



EDUCATION, EXPERIENCE AND OTHER QUALIFICATIONS



High School degree or equivalent required; Associate's or Bachelor's degree in Human Resources, Psychology or related field preferred

Prior knowledge of or experience with the principles and practices of human resources preferred

2+ years in a Human Resources Assistant, Administrative Assistant, or related role required

Strong working knowledge of PowerPoint, Word, Excel and Outlook; an openness to using new technologies; prefer experience with SharePoint, Concur and/or CRM software

Ability to interface well with internal and external business associates in a highly professional manner and to maintain the highest level of confidentiality in both internal and external relationships

Excellent interpersonal skills and ability to collaborate effectively with other team members and administrative staff

Strong written and verbal communication skills

Ability to both prioritize tasks and handle multiple tasks simultaneously

Sound judgment and decision making skills

Interest in and ability to continuously improve processes

Ability to handle sensitive and confidential information with integrity