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Office Manager & Accounting Coordinator
Location: Huntington
Schedule: Day Shift, Monday-Friday
Employment Type: Full-Time During Peak Season / Part-Time During Off-Season
Pay: 16.00/hr to start. Substantial increase after hired on.
Schedule: 7a-9a start during off season.(roughly 30 hrs per week for about 3 months during the winter) Increased to 40 the rest of the year.
About the Opportunity
A growing and well established landscaping company is seeking a highly organized and detail-oriented Administrative & Accounting Coordinator to support daily business operations. This position combines accounting, administrative, and customer service responsibilities to help keep our office running smoothly throughout the year.
The ideal candidate will have strong bookkeeping and organizational skills, be comfortable working independently, and thrive in a fast-paced environment during our busy season.
Responsibilities
- Manage accounts payable and accounts receivable (2-3 years experience is Required)
- Create and process invoices, customer billing, and payments
- Assist with payroll processing and employee documentation
- Track job costs, vendor expenses, and purchase orders
- Maintain customer accounts and update company databases
- Answer incoming phone calls and respond to customer inquiries
- Schedule appointments, meetings, and service requests
- Prepare reports, spreadsheets, and other business documentation
- Coordinate with field supervisors regarding job schedules and administrative needs
- Process new hire paperwork and assist with onboarding activities
- Organize and maintain office records, files, and documentation
- Order office supplies and ensure efficient office operations
- Support ownership and management with various administrative projects
Qualifications
- Previous experience in accounting, bookkeeping, administrative support, or business operations
- Proficiency with QuickBooks, Microsoft Excel, and Microsoft Office Suite REQUIRED.
- Strong attention to detail and accuracy- Required
- Excellent organizational and time-management skills- Required
- Ability to prioritize multiple tasks and meet deadlines-Required
- Professional communication and customer service skills-Required
- High level of confidentiality when handling financial and employee information-Required
- Experience in the clerical side of construction, landscaping, contracting, or service industries is a plus. But not required.