Administrative & Accounting Coordinator

Location: Huntington
Schedule: Day Shift, Monday-Friday
Employment Type: Full-Time During Peak Season / Part-Time During Off-Season

About the Opportunity

A growing and established landscaping company is seeking a highly organized and detail-oriented Administrative & Accounting Coordinator to support daily business operations. This position combines accounting, administrative, and customer service responsibilities to help keep our office running smoothly throughout the year.

The ideal candidate will have strong bookkeeping and organizational skills, be comfortable working independently, and thrive in a fast-paced environment during our busy season.

Responsibilities

• Manage accounts payable and accounts receivable
• Create and process invoices, customer billing, and payments
• Reconcile bank statements and maintain accurate financial records
• Assist with payroll processing and employee documentation
• Track job costs, vendor expenses, and purchase orders
• Maintain customer accounts and update company databases
• Answer incoming phone calls and respond to customer inquiries
• Schedule appointments, meetings, and service requests
• Prepare reports, spreadsheets, and other business documentation
• Coordinate with field supervisors regarding job schedules and administrative needs
• Process new hire paperwork and assist with onboarding activities
• Organize and maintain office records, files, and documentation
• Order office supplies and ensure efficient office operations
• Support ownership and management with various administrative projects

Qualifications

• Previous experience in accounting, bookkeeping, administrative support, or business operations
• Proficiency with QuickBooks, Microsoft Excel, and Microsoft Office Suite REQUIRED.
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to prioritize multiple tasks and meet deadlines
• Professional communication and customer service skills
• High level of confidentiality when handling financial and employee information
• Experience in construction, landscaping, contracting, or service industries is a plus

Seasonal Schedule Information

This position is expected to be full-time during the company's peak landscaping season and will transition to a part-time schedule during slower winter months. The successful candidate should be comfortable with a seasonal fluctuation in hours while maintaining ongoing administrative and accounting support throughout the year.

Who is Manpower?

Locally owned but globally connected, Manpower is a full-service staffing and recruiting company. Manpower connects qualified candidates with regional employers throughout West Virginia, Kentucky, Ohio and beyond. With multiple regional locations and nearly 50 years servicing the Tristate market, Manpower has your job search covered!

Manpower is an EOE/AA/Vets/Disabled Employer