Medical Administrative Assistant

Step into a meaningful role where your administrative expertise directly supports employee health and wellness in a fast-paced, people-first environment. As a key member of a collaborative medical services team, you’ll play an essential role in creating a seamless, supportive, and organized experience for colleagues seeking care—while gaining valuable exposure to healthcare operations and corporate wellness programs.

Location: New York, NY (100% onsite, Monday–Friday)
Pay Rate: $22–$24/hour
Employment Type: Contingent
Start Date: ASAP

Why This Role Matters
This position sits at the heart of a medical and wellness team, ensuring smooth day-to-day operations while helping foster a culture of health and well-being. Your attention to detail, discretion, and ability to coordinate across teams will directly impact the colleague experience.

What You'll Do

• Serve as the primary point of contact for leaders, colleagues, and the medical department
• Support nursing staff with daily administrative and operational activities
• Manage scheduling tools, confirm appointments, and troubleshoot system issues
• Maintain and update electronic medical records, including scanning and reporting
• Handle confidential medical files with accuracy and compliance
• Assist with wellness programs, events, and employee engagement initiatives
• Process invoices, reconcile expenses, and support budget-related activities
• Order and manage office and medical supplies
• Draft correspondence under the direction of healthcare professionals
• Collaborate across teams to promote a positive, team-oriented environment

• A current, up-to-date resume
• High school diploma (or equivalent) with 2+ years of administrative experience
• Strong attention to detail with excellent organizational and follow-up skills
• Ability to multitask and prioritize in a fast-paced environment
• Proven discretion when handling sensitive and confidential information
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Experience with systems such as Ariba and Concur (preferred)
• Ability to work both independently and collaboratively
• Ability to meet compliance requirements

• Competitive hourly pay with a consistent weekday schedule
• Opportunity to support impactful health and wellness initiatives
• Hands-on experience in a medical and corporate wellness environment
• Exposure to cross-functional teams and leadership
• Collaborative and supportive workplace culture

Benefits for Manpower Associates (Upon Eligibility)
Upon completion of waiting period associates are eligible for:

• Medical and Prescription Drug Plans
• Dental Plan
• Supplemental Life Insurance
• Short Term Disability Insurance
• 401(k)