Administrative/QuickBooks Professional

Administrative/Quickbooks Professional 

Location: Ashland, KY
Employment Type: Full-Time
Experience Required: 5-10 Years

Position Overview

Are you the person everyone relies on to keep the office running smoothly? We're seeking an experienced Administrative Professional to provide exceptional office support, maintain accurate financial records, and serve as the first point of contact for customers, vendors, and team members. The ideal candidate will bring strong organizational skills, professionalism, and advanced knowledge of QuickBooks and Microsoft Office.

Key Responsibilities

• Answer and direct incoming phone calls and emails professionally.
• Welcome visitors and provide outstanding customer service.
• Manage calendars, schedules, and office correspondence.
• Maintain electronic and physical filing systems.
• Process accounts payable and accounts receivable transactions.
• Prepare invoices, reconcile accounts, and maintain financial records using QuickBooks.
• Assist with payroll-related tasks and reporting.
• Create, update, and maintain spreadsheets, reports, and documents using Microsoft Excel and Word.
• Order office supplies and coordinate vendor communications.
• Support management with administrative projects and daily operations.
• Maintain confidentiality of company and employee information.

Required Qualifications

• 5-10 years of administrative, office management, bookkeeping, or executive support experience.
• Proficient in QuickBooks with experience handling accounting functions.
• Advanced knowledge of Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• High attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional appearance and demeanor.
• Strong problem-solving skills and ability to work independently.

Preferred Qualifications

• Experience with payroll processing.
• Background in construction, manufacturing, industrial, or service industries.
• Associate's degree in Business Administration, Accounting, or related field.
• Experience generating financial and operational reports.

What Makes a Great Candidate?

• Dependable and trustworthy
• Highly organized and detail-oriented
• Customer-service focused
• Self-motivated with a positive attitude
• Comfortable working independently and as part of a team
• Adaptable in a fast-paced office environment

Benefits of the Opportunity

• Stable, full-time schedule
• Competitive pay based on experience
• Opportunity to utilize both administrative and accounting skills
• Professional office environment
• Long-term career potential
• Weekly pay through Manpower

Apply today and put your QuickBooks and administrative expertise to work with a growing organization in the Ashland, KY area!