Admin and Secretarial

Advert ID



San Jose

Job Type




Salary Range


No. of Openings


Branch Information

Silicon Valley, CA - (USA) 2960 Stevens Creek Blvd CA San Jose , CA - 95128 Phone : 408-241-4900



Job Description

As a Receptionist, you will be the first point of contact for our company. Our Receptionist's duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including redirecting phone calls.

To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Ultimately, a Receptionist's duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Essential Duties and Responsibilities:

* Greet and welcome guests as soon as they arrive at the office

* Direct visitors to the appropriate person and office

* Answer, screen and forward incoming phone calls

* Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

* Provide basic and accurate information in-person and via phone/email

* Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

* Perform other clerical receptionist duties as needed


* Proven work experience as a Receptionist, Front Office Representative or similar role

* Proficiency in Microsoft Office Suite

* Hands-on experience with office equipment (e.g. fax machines and printers)

* Professional attitude and appearance

* Solid written and verbal communication skills

* Ability to be resourceful and proactive when issues arise

* Excellent organizational skills

* Multitasking and time-management skills, with the ability to prioritize tasks

* Customer service attitude

* High school degree; additional certification in Office Management is a plus