Executive Assistant

Industry

Admin and Secretarial

Advert ID

USA_457422

Location

Whippany

Job Type

Permanent

Hours

Full-Time

Salary Range

USD60000-83000 per year

No. of Openings

1

Branch Information

Parsippany, NJ - (USA) 1719 Route 10 Suite 110 NJ Parsippany , NJ 07054

Branch Phone Number

973-539-4115

Job Description

*Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

*Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

*Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

*Represents the executive by attending meetings in the executive's absence; speaking for the executive.

*Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

*Maintains customer confidence and protects operations by keeping information confidential.

*Completes projects by assigning work to clerical staff; following up on results.

*Prepares reports by collecting and analyzing information.

*Secures information by completing data base backups.

*Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

*Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

*Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

*Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

*Contributes to team effort by accomplishing related results as needed.